Where to Buy Voluspa Candles: A Procurement Checklist for Jar Candles, Mini Candle Trios, and Home Decor

If you're buying Voluspa candles for a hotel, retail store, or short-term rental, this checklist is for you. I'm not a fragrance expert—I'm the person who approves the POs, tracks the shipping costs, and asks the questions nobody wants to ask. Over the past six years, I've managed a $180,000 annual amenities budget for a regional hospitality group, and Voluspa is one of the lines we buy when the guest-facing details matter.

So, where are Voluspa candles sold? Short answer: direct from Voluspa's official store, their Amazon storefront, and a network of authorized retailers like Nordstrom, Sephora, and Anthropologie. Longer answer: it depends on what you're buying. That's why this checklist exists—so you can order the right product, from the right source, without getting burned on shipping or minimums.

Step 1: Decide exactly which Voluspa product you're buying

The simplest mistake in procurement is choosing a source before choosing a product. Voluspa makes jar candles, mini candle trios, reed diffusers, and several gift sets. Each has a different use case.

• Voluspa mini candle trio: if you're building welcome amenities, event favors, or room gifts, the trio is the workhorse. It gives you three small candles in one box. Guests get a premium impression without needing a large surface to display it.
• Jar candle: if you're planning home decor for a lobby, a reading nook, or a large guest bathroom, a jar candle is usually the right call. They come in several sizes, and the glass jar fits most holders and trays.
• Reed diffuser: for a space where open flames aren't allowed, or when you want scent without maintenance, a diffuser is safer than a candle. It doesn't get enough attention in most buying decisions.

If you're also setting up a holiday display, think about what goes near the candle before you order. A nativity set, for example, can be surrounded by small jar candles, but the figures should never touch the glass. I'll get to that in Step 6.

Step 2: Know the official sales channels

When I first needed Voluspa in bulk, I made the mistake of assuming central procurement would be cheaper. It wasn't. The first quote I got from a third-party distributor was 22% higher than Voluspa's published wholesale price (as of January 2025, at least).

Here's what I've learned about where are Voluspa candles sold:

1. Voluspa's official website is the most complete source. According to Voluspa's stockist directory (voluspa.com, as of January 2025), the site lists the full scent range and authorized retailers.
2. Voluspa's Amazon storefront is useful for small orders and quick replenishment. Just make sure you're buying from the brand storefront, not a third-party reseller.
3. Authorized retailers—Nordstrom, Sephora, Anthropologie, and others—carry selected scents and sets. They can be great for single bottles or gift sets, but their assortment is limited.
4. Wholesale/trade program: if you're buying consistent volume, request the wholesale terms directly. Don't guess from the consumer prices.

This gets into trade-account territory, which isn't my expertise. I can tell you from a buying perspective: email their trade support with your entity name, expected annual volume, and resale certificate. If you don't have a resale certificate, ask before ordering.

Step 3: Compare total cost, not unit price

I don't have hard data on every retailer's markup, but in Q3 2024 I compared four sources for a 40-unit order of the Voluspa mini candle trio. The cheapest unit price was $32 from one retailer. The actual cost after shipping and handling was $39.21 per unit. Another source had a $36 unit price, but free freight over $500 brought it to $34.50 per unit. The "cheap" option wasn't cheap.

So build a quick total-cost spreadsheet. Columns: unit price, shipping, tax, handling, minimum order, and potential restocking fee. It takes 20 minutes and saves you from paying for free shipping.

Step 4: Read the fine print before the first order

Three hidden costs have bitten me over the years, and all of them showed up on Voluspa or similar fragrance orders:

• Minimum order thresholds. $150 minimum may be listed in the catalog, but that's per ship-to address. If you're delivering to two properties, the minimum applies twice.
• Packaging and glass breakage. Fragile candles ship with extra packaging. In some cases, the vendor adds a "handling" fee that isn't in the printed price. It's not hidden on the invoice—but it's hidden in your budget if you didn't plan for it. Note to self: always add 5% for breakage.
• Return policy. Fragrance items are often final sale. If you order a scent you haven't smelled, you may be stuck. Ask for a sample first.

I'm not a logistics expert, so I can't speak to carrier optimization. From a procurement perspective, the return policy is part of the total cost. Read it before you commit.

Step 5: Verify authenticity and current packaging

I wish I had tracked label changes more carefully from the start. The surprise wasn't the price difference between retailers—it was discovering that some resellers were listing discontinued scents. A candle purchased in 2024 may have the same name as a candle from 2021, but the packaging may have changed, and the scent formulation may have been tweaked.

To avoid mismatched expectations: always buy from authorized channels, ask for the SKU, and confirm whether the product is the current version. If you're buying for guest amenities, consistency matters more than saving a few dollars.

Step 6: Think about the display before you unbox

"How to set a nativity set" isn't a procurement question, but it's the kind of question that lands on my desk right before the holidays. If you're placing Voluspa jar candles around a nativity set, the process matters. Here's the order we use:

1. Set the stable/enclosure first.
2. Arrange the main figures from back to front—Mary, Joseph, and the manger in the center.
3. Place smaller figures and props around them.
4. Light the candles after everything is placed, not before. That way you're not reaching over a flame.
5. Keep at least 12 inches between the flame and anything flammable. With mini candles, use a tray or a sturdy ceramic plate.

We actually prefer the Voluspa mini candle trio for this. The small jars fit in tight spots along the front edge, and the scent variety makes the lobby feel less like a standard hotel. Just don't use a full-size jar candle in a narrow shelf next to the figures. It's not worth the liability.

Common mistakes to avoid

After tracking every fragrance order for six years, these are the mistakes I see most often—and I don't say "most companies" here without data. These are from our own purchase history.

• Ordering only what the website says is in stock. If a scent is popular, the stock level can change by the hour. Call or message the trade team to confirm before quoting your guest-facing team.
• Skipping the scent test. A candle may sound like a bestseller, but on-site guests may dislike it. Buy one first, burn it in the space, then scale.
• Forgetting seasonality. Holiday orders should be placed earlier than you think. We once placed a December 1 order for mini candle trios and paid next-day air. So glad I ordered direct—almost paid a reseller's 20% markup on top of the rush fee.
• Treating all jar candles as safe. Voluspa jar candles are beautiful, but they're still candles. If you're setting up a nativity set near a walkway, put the display on a stable table and keep the candles away from edges.

Final note

I'd rather spend 10 minutes explaining sourcing options than deal with mismatched expectations later. An informed buyer asks better questions and makes faster decisions. The same applies to candles: know the product, know the channel, calculate the total cost, and check the display context before you click order.

And verify current pricing before you budget.

Jane Smith

I’m Jane Smith, a senior content writer with over 15 years of experience in the packaging and printing industry. I specialize in writing about the latest trends, technologies, and best practices in packaging design, sustainability, and printing techniques. My goal is to help businesses understand complex printing processes and design solutions that enhance both product packaging and brand visibility.